Fundraising Letter

An Open Letter to Youth Ministers - Amanda Mbuvi

This is an example of a fundraising letter for mission trips/retreats.

Sample Fundraising Letter

“But you will receive power when the Holy Spirit has come upon you; and you will be my witnesses in Jerusalem, in all Judea and Samaria, and to the ends of the earth.”  Acts 1:8

Dear ,

For nearly xx years, (Church name) has had a mission to create a community in which youth can experience and share the love of God.  We believe that this is the pathway to abundant, flourishing life for our youth.  We are thrilled that your family is a part of our community!

All year in youth group, we walk with Christ to create a community marked by love, covenant and participation.  This (Date), xx of our youth will embark on a truly life-changing pilgrimage to (location) to work with our partner, (name) to serve those brothers and sisters living in substandard housing.

[Sample description]: Alabama is the sixth poorest state in the U.S. and over 800,000 people live below the federal poverty line. People often live with failed roofs, lack of functioning indoor plumbing, and collapsing floors. Raise the Roof is committed to helping those in need in the South Broad Street community in Mobile to insure that their homes are warm, safe and dry.  Their mission can only be accomplished with the help of volunteer groups like ours.

These trips are life changing but here’s the bottom line – our mission trips would not be possible without the support of Mission Sponsors.  Our youth families pay a fee to participate, but that fee covers only about half of the cost of the trip. Your mission sponsor donation helps not just to fund housing, transportation, food, and other needs, but more importantly, helps to make trips possible for those youth in need of scholarships.

Will you support us as a Mission Sponsor?  To contribute you can send a check, or make a donation at:

We will be commissioning our youth during worship on Sunday, (date), at the (time) service.  We hope you will join us to learn more about our mission, and thank you in advance for your support!

In Christ’s service,


Yale Youth Ministry Institute